How to use Google Meet quick and easy | Full Guide Video Call , Set up, recording

Google Meet user guide:

How to start and join video call, set up and record meetings, use captions, many more

How to use Google Meet quick and easy | Full Guide Video Call , Set up, recording

Google Meet gives users the option to bring people working from different locations at the same platform via video conferencing. It is a feature in the Google Suite that allows users to meet via videoconferencing for remote work. It is available with the G Suite Enterprise and G Suite Enterprise for Education editions. In the time of the quarantine now, Google Hangouts Meet is especially useful now since most of us are unable to meet physically. 

Via Meet, users can also record team presentations and share them afterwards with co-workers, record training materials and make them available on-demand to students and new employees, record conferences that people can’t physically attend. Users can play, share, download, or save a recording.

Meet also gives many options to customize meetings. These include the following:

  • Pin, mute, or remove Google Meet participants
  • View meeting details and attachments
  • Send chat messages to video meeting participants
  • Change screen layouts in a meeting
  • Use captions in a video meeting
  • Present during a video meeting
  • Record a video meeting
  • Live stream a video meeting
We have 5 Sections to cover all the important topics

Section 1 we describe following steps :

How to start and join a video call on Google Meet

STEP 1 In a web browser, enter https://meet.google.com.

STEP 2 Click Join or Start a meeting.

STEP 3 Create a nickname for your meeting and enter the nickname. Click Continue.

This step is optional for G Suite users.

STEP 4 Click Join now.

STEP 5 To add someone to a meeting, choose an option:

Click Copy joining info and paste the meeting details into an email or another app.

Click Add people   and choose an option:

Under the Invite section, select a name, or enter an email address and click Send invite.

Under the Call section, enter a phone number and press Call. This feature is currently available for meetings created via a G Suite account.

2 Section How to set up meetings on Google Meet:

STEP 1 Open Google Calendar.

Open Google Calendar and click on the desired date and time slot and then select Create. This way an event will be added to your calendar.

STEP 2 Add required information.

You can further edit the event by adding information like

Guests

or click Add Google Meet video conferencing to create a link

STEP 3 Click on Save.

Once you click on Save, the event gets saved on your Google Calendar and Google Meet and you are asked to share the link with the guests.

STEP 4 Click on Share.

Share the link with the guest and on the due date, the link will be accessible.

3 Section

How to use captions in a Google Meet video meeting:

STEP 1 Open your Google Meet App to either create new meeting or add meeting code.

STEP 2 Once you are a part of the meeting, turn on captions by tapping on the CC icon.

Note: In some cases, you might have to tap on three dots on the top right side of the screen or the settings icon to access this feature.

4 Section

How to use the Google Meet Grid View in video calls:

STEP 1 Open Google Meet and start the session.

Note: The Grid View on Google Hangouts Meet is an add-on that you will need to get. The administrator will go to the Google admin console and give access by pushing out the Grid View extension for all. The browser extension enables a grid with thumbnails of all the contacts participating in the video call.

STEP 2 Next to the person icon on the top-right corner, the Grid View icon will appear.

STEP 3 Click on the icon to make everyone in the meeting appear on the screen in a grid view.

STEP 4 Meet will resize everyone’s box so that they all fit in one screen.

5 Section

How to record a video meeting

STEP 1 Open Meet and start or join a meeting.

STEP 2 Click More and then Record meeting.

STEP 3 Wait for the recording to start.

People outside of your organization, mobile app users, and people who dial in using a phone get notified when the recording starts or stops, but cannot control the recording.

STEP 4 Click More and then Stop recording when you finish.

The recording also stops when everyone leaves the meeting.

STEP 5 Click Stop recording again to verify.

STEP 6 Wait for the recording file to be generated and saved to the meeting organiser’s My Drive > Meet Recordings folder.

An email with the recording link is also sent to the meeting organiser and the person who started the recording. The link is also added to the Calendar event.

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